If you’re serious about transforming your success level this year, one of the best gifts that you can give yourself is more time and energy. You achieve this through creating organizational systems. If you tend to spend most of your work time putting out fires, or dealing with the ‘crisis of the moment’, it’s almost impossible to implement any long-term projects to improve and grow your business. Or perhaps you plan, but your ideas are captured on the back of envelopes and sticky notes, and are never collected in an organized manner.
Check your O.Q. (Organizational Quotient)
1) Do I have a business plan, and how often do I refer to it?
2) Do I consult my calendar daily?
3) Are all my appointments on my calendar?
4) Is my filing system easy to use?
5) Is my email in-box emptied at least once a day?
6) Do I have clear-cut goals for 2009?
7) Do I have an action plan, with dates, to get there?
8) Do I always have the information that I need (phone numbers, action lists, etc.)?
9) Do I have a set time every week for planning my week?
10) Am I always working on the top priority, and making the best use of my time?
11) Do I delegate tasks that don’t require my expertise?
If you answered ‘no’ to any of these questions, you’ve got a terrific opportunity! These questions all deal with organization, and systems. Not everyone is equally comfortable with organization, but the more organized you become, the easier it is to run your business.
Here’s one small tip to start your organization:
Keep a file or drawer marked ‘Errands’.
Do you find yourself running out to get things at the office supply store or supermarket, even if you were just there yesterday? An ‘ERRANDS’ file can help. Any time that you realize that you need something, write it on a slip of paper and put it in your errands file. Then check the file each time you leave your home, or office. You’ll streamline your errands, and be much less likely to have to make a special trip. You’ll also free up some mental space, because you won’t constantly be trying to remember ‘Now, what was that thing that I needed to get?’
Try this simple tip, and see how much easier your life can be!
more on organization in the next issue…